AVON HIGH SCHOOL RENOVATIONS ADDITIONS BUILDING COMMITTEE
REGULAR MEETING
TUESDAY, SEPTEMBER 9, 2008
7:30 AM
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Frey in the Student Activity Room E109 at the High School. Members Present, Jeff Brighenti, Doug Evans, John Papa and Jed Usich. Mr. Miller and Mr. Eacott were absent.
II. MINUTES OF PRECEDING MEETING – August 12, 2008
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve the minutes of the August 12, 2008 meeting as read.
Messrs Frey, Brighenti, Evans and Usich voted in favor. Mr. Papa abstained, as he was absent from that meeting.
III. COMMUNICATIONS FROM AUDIENCE - None
IV. COMMUNICATION FROM COMMITTEE MEMBERS - None
V. UPDATE AND REPORT FROM
a. Construction Manager – Status of the Project
Mr. Shugrue reported there are three topics to discuss at the meeting.
First, the new gym floor looks good. There is some puddling of polyurethane under the bleachers that will be addressed this weekend. He was reminded that there would be people in the gum on Sunday for the dedication. The area under repair will be roped off.
Second, the repair of the existing gym continues. The underlayment has been removed and the sub-contractor recommends a gypsum-based underlayment instead this time. There is some concern about moisture from the slab for which they recommend that a sealer be applied at a cost of about $15,000. This will keep the gym out of service until some time in November, though moisture sealing may help speed it up.
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That depending on the moisture testing results the Committee authorizes $15,000 to seal the floor.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
It was recommended that the manufacturer responsible monitor the tests to ensure this is handled correctly.
Finally, some exterior landscaping remains to be done including the parking lot islands in the rear and where the stair tower was removed. Several methods for putting in grass were discussed. Dr. Kisiel noted that the school does not have the manpower to water the areas. Hydro-seed was considered a good alternative. Mr. Shugrue also noted the dead trees at the base of the retaining wall would be replaced this fall.
Dr. Kisiel noted that there have been some issues with HVAC controls but after 2-3 days of work by TRANE they seem to be resolved.
Mr. Shugrue handed out an updated copy of the cost tracker. There are no material changes from the last report.
b. Architect – Status of the Project - None
VI. OLD BUSINESS - None
VII. OTHER BUSINESS
a. Project Budget Update
Ms. Robinson reported a copy of the budget and the services & consultant’s budget are attached. There are two copies of the budget, because we are at the end of one fiscal year and beginning the next. Until the prior fiscal year is closed you must add the expenditures from one year to those of the next to get an accurate picture of the total amount spent to date.
A question was raised at the last meeting as to what surplus will be realized in the project budget. The combined savings between the construction buyout and the unspent construction contingency is about $1,183,425 as of the last reports we received from FIP. From this savings the executed change orders of $491,447.11 must be taken, leaving a balance of $691,978. From this there will be some other expenses such as the custodial equipment noted below.
Ms. Robinson noted we have issued a purchase order for $27,155.94 in custodial equipment needed for the expanded school. This includes a carpet cleaner, floor scrubber and sweeper and related attachments. That brings the total for FF&E to $718,299.46. The $18,299.46 we are over budget can be absorbed by the savings noted above.
Furniture $ 365,409.27
Science Equipment $ 18,583.06
Furniture Refinish $ 37,747.00
Technology $ 234,404.19
Design Fees $ 35,000.00
Custodial Equipment $ 27,155.94
TOTAL $ 718,299.46
Ms. Robinson reported there are issues of teachers desks not being delivered. Ms. Elizabeth Berman of KBA reported that all teacher desks in the new addition were ordered from Robert Lord but not delivered in time. We are expecting an October shipment, and in the meantime Robert Lord has provided temporary desks.
b. Approval of Bills
1. FIP, Payment #24, Construction, in amount $46,574.00.
On a motion made by Mr. Usich, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction of Payment #24, Construction, in amount $46,574.00.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
2. KBA, Invoice #1, Architectural Services, in amount $7,181.25
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to KBA, Invoice #1, Architectural Services, in amount $7,181.25.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
3. BKM., Invoice 497130, Furniture, in amount $24,527.55
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to BKM, Invoice #497130, Furniture, in amount $24,527.55.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
4. East Coast Sign & Supply, Invoice #39163, Signs, in amount $559.80
On a motion made by Mr. Usich, seconded by Mr. Frey, it was voted:
RESOLVED: That the Building Committee approve payment to East Coast Sign & Supply, Invoice #39163, Signs, in amount $559.80.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
5. Fuss & O’Neill, Invoice #2352, Professional Services, in amount $1,576.50
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to Fuss & O’Neill, Invoice #2352, Professional Services, in amount $1,576.50.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
6. Insalco Corp., Invoice #46754, Furniture, in amount $2,053.90
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to Insalco Corp, Invoice #46754 for Furniture, in amount $2,053.90.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
7. OFI, Invoice #44696, Furniture, in amount $4,147.36
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to OFI, Invoice #44696 for Furniture, in amount $4,147.36.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
8. Robert H. Lord Co., Invoice #26144AA, Furniture, in amount $8,996.75
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to Robert H. Lord Co. Invoice #26144AA, for Furniture, in amount $8,996.75.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
9. Robert H. Lord Co., Invoice #26144BA, Furniture, in amount $89,723.20
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to Robert H. Lord Co., Invoice #26144BA, for Furniture, in amount $89,723.20.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
10. AT&T bill, Invoice #363-015060, Electrical components, in amount $36,959.11
On a motion made by Mr. Evans, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approve payment to AT&T, Invoice #363-015060, electrical components, in amount $36,959.11.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
11. AT&T bill, Invoice #363-06819, Electrical components, in amount $3,944.71
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to AT&T, Invoice #363-06819, electrical components, in amount $3,944.71.
Messrs Frey, Brighenti, Evans, Papa and Usich voted in favor.
VIII. ADJOURNMENT
The meeting was adjourned at 7:55 a.m.
Respectfully submitted
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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